Step 6 Tendering to Builders

“Tendering” is the phrase used to find a builder. Before your architect approaches a builder they need to prepare a set of tender documents so the builder knows exactly what they are quoting on.

Our architect prepared tender documents which included: a ‘specification’ which documents all the fittings, finishes and inclusions; construction drawings and schedules which detail the design of the building, structural drawings which detail the engineering elements, hydraulic design drawings which detail the water management system, pool design drawings and landscaping design drawing. In the case of Mosman Green the specification was some 64 pages of detailed information including a finishes schedule to ensure that the tendering builders knew exactly what to quote on.

A tip when it comes to paying for a good set of tender documents, ‘you pay for what you get’. Often cost blowouts with projects come during the construction phase where the originals documentation was poor in its detail allowing the builder to put their interpretation on the inclusions, quality of finishes etc.

So with a good set of documents we approached the Master Builders Association for names of builders who might be appropriate tenders. We also passed the word around our Architects as to builders with whom they have had a positive experience.

Word of mouth is often a good way of connecting with appropriate builders clients who have had a positive experience can be a strong recommendation.

In the end four builders picked up tender documents with another four who were interested to tender but would not be able to obtain sufficient insurance to cover the project.

Two builders submitted prices within 15% each other at the end of November 2004 and after reviewing the type of building operation they ran and the quality of their work we chose the builder we believed would be more suitable. In this case it was Brownies Constructions.

Checking the quality of a builder’s previous work, track record, current licence and insurance status is essential before considering their engagement.